Submissions

CogSci 2018: Madison

July 25 – July 28th, 2018

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Submissions


Submissions open (Call For Submissions): December 1, 2017
Submissions closed: February 1, 2018
Member abstract submissions closed: February 1, 2018
Notifications of decision sent: April 13, 2018
Accepted submissions due in final form: May 14, 2018

 

All deadline times are UTC-11 by midnight. If a submission is made when it is still the deadline date at any location in the world, the submission will be considered for inclusion in the program.

Researchers are invited to submit scientific work to be presented at the meeting. The conference offers limited opportunities for presentation, so all submissions are competitive, requiring formal acceptance to be included in the program. Acceptance decisions will be determined primarily via a peer-review process, but may also be informed by issues of program design.

There are four categories of main conference submissions: research papers (presented as talks or posters), contributed symposia, publication-based presentations, and member abstracts. The submission categories differ in presentation format and evaluation criteria, as described below. All submissions are to be made through the conference program web site:

https://new.precisionconference.com/

If a submission is accepted, at least one author of the submission must both pre-register and attend the conference in order for the submission to appear in the meeting program and in the conference proceedings. An online proceedings will be published by the Cognitive Science Society. This volume is not considered archival (click here for more information). However, because concerns have been raised in past years about publishing material from the proceedings in other outlets, inclusion in the proceedings is optional. If your 6-page submission is accepted for presentation as a talk or as a poster, you will have the option of having just the abstract from the paper published in the conference proceedings. Important: you are still required to submit a full paper for review to be considered for a talk. Member abstracts may be submitted for presentation as posters, and 6-page submissions not accepted as talks may be considered for presentation as posters.

Submitted research papers may be no more than six pages long, using the two-column format described in the “Submission Formats” section, below. All paper submissions will be evaluated by peer reviewers who make acceptance recommendations to the Program Committee. The final decision of acceptance is made by the Program Co-Chairs. Accepted papers may be presented at the conference as either talks or posters as decided by Program Co-Chairs. These decisions are made on the basis of assessments by reviewers and issues of program balance.

Student authors are welcome. Several honors will be awarded to select research papers that have students identified as the first author. These honors include the Marr Prize, for the best student paper, and four awards for papers reporting on research involving computational modeling methods. The Marr Prize winner is selected by the Organizing Committee, based on peer review information provided by the Program Committee. Other award decisions are made by several awards committees, with members of these committees appointed by the conference Organizing Committee. Finally, students who are the first authors of research paper submissions qualify to apply for travel grants awarded by the Robert J. Glushko and Pamela Samuelson Foundation. Requests for a student travel grant must be made at the time of paper submission. See the Prizes page for more information.

Posters will be presented on poster boards during the poster sessions. Poster boards and push pins will be provided. Max poster dimensions are 1940 mm (width) x 840 mm (height) in landscape format. Each room will have a video projector with standard VGA input. All speakers must bring their own laptops; Mac/Apple users must also bring an Apple-VGA connector cable. Posters have to be removed by the presenter at the end of the poster session.

A contributed symposium is allotted 100 minutes, sufficient for four 25 minute talks including questions. Proposals should list the speakers and the moderator, describe their qualifications, and explain the importance of the topic. A symposium is submitted as a two-page summary of the topic, which will be included in the Proceedings, if the proposed symposium is accepted (see Submission Formats below). The best symposia present different perspectives, drawn from a wide range of disciplines, on a common issue. Proposals that include speakers from similar backgrounds or with the same theoretical perspective are not usually accepted. Contributed symposia are competitive, and the Program Co-Chairs will solicit comments and evaluations from reviewers to aid in determining acceptance. Contributed symposia should not be confused with the two invited symposia arranged by the conference organizers.

Established researchers with a track record of publishing on a specific topic may propose delivering a presentation on important recent results in this area of expertise. Six or more publications (in journals, edited volumes, and/or peer-reviewed conference proceedings) is usually enough to demonstrate expertise in an area. Publication-based presentations should be late-breaking news from a senior researcher’s lab rather than a summary of that researcher’s previous work. This submission category requires an extended abstract of no longer than two pages, including an extensive list of the author’s relevant publications. If accepted, this abstract will be included in the conference proceedings. Submitted extended abstracts should use the same formatting templates as are used for regular six-page research papers. These are submitted in the same way as regular papers, except the “Type of Submission” must be specified as “Publication-Based Presentation”. An author can have only one publication-based presentation in a 3-year period (e.g., only authors who have not given publication-based presentations at CogSci 2016 and 2017 are eligible for such a talk at CogSci 2018).

Members of the Cognitive Science Society may submit a 150-word abstract. Each member can be first author on only one member abstract (a member can be a co-author on more than one abstract). The Organizing Committee reviews the member abstracts for relevance. Accepted abstracts will be included in the Proceedings, and they will be presented at the conference as posters. Members also have the option of having the abstract of a rejected paper submission considered for inclusion as a member abstract.

On the day immediately preceding the conference, contributed tutorials and workshops will be held. The day is divided into a morning session and an afternoon session, and a given tutorial or workshop may span both sessions or only one. Researchers are encouraged to submit proposals for the tutorials and workshops to be held on this day. Proposals for tutorials and workshops must be submitted via the conference program website by the submission deadline for research papers. (See “Important Dates”, above.) Both tutorial and workshop proposals are competitive, with only a limited number of proposals accepted for inclusion in the program.

Tutorials allow participants to gain new insights, knowledge, and skills from a broad range of topics in the field of cognitive science. Tutorials must cover a well-established topic or method, and should be delivered by one or more experts in that area. Tutorials should be presented at a level that will make the material accessible to a postgraduate student with a first degree in a discipline or area of cognitive science. We strongly encourage an interactive delivery format. Tutorials may either be a half-day or full-day in duration. Half-day tutorials are about 3 hours long (not including breaks). Full-day tutorials are about 6 hours long (not including breaks). Proposals should be submitted as two-page summaries that describe the significance of the topic or method, describe the structure and activities to be included in the tutorial, describe the credentials of the tutorial organizer, and include relevant references. (See “Submission Formats,” below.) Comments and evaluations from reviewers will be solicited to aid in making decisions about whether or not to accept a given proposal. Organizers of accepted tutorials will be reimbursed for expenses associated with organizing the tutorial, up to a fixed limit ($600 for each half-day tutorial and $1200 for each full-day tutorial that is delivered). If organizers wish to request reimbursement, they need to submit a budget with their proposal. Budgets cannot include travel, hotel, per diems, food/drink (for the session or the organizers), or printed materials. Budgets may include registration costs for individuals that would not otherwise attend the meeting because of demonstrated hardship. Tutorial participants will be charged an extra fee of $30 on top of the regular conference registration. Tutorial organizers will be given access to the email addresses of the preregistered participants so they can contact them in advance about what equipment or supplies to bring, as well as let them know of any preparations that they should make, prior to the tutorial.

The pre-conference workshops provide an opportunity for in-depth discussion on a specific topic of importance to Cognitive Science. Workshops may concentrate on emerging research or cross-disciplinary topics. Workshops may also focus on application issues and research methods. Workshop organizers are responsible for selecting and inviting speakers. Workshops may either be a half-day or a full-day in duration. Half-day workshops are about 3 hours long (not including breaks). Full-day workshops are about 6 hours long (not including breaks). Workshop proposals should be submitted as two-page summaries that describe the significance of the topic, each presenter’s contribution, and the structure of the workshop. (See “Submission Formats,” below, for how proposals should be formatted.) Comments and evaluations from reviewers will be solicited to aid in making decisions about whether or not to accept a given workshop proposal. Submitted proposals should be assembled by the organizers of the workshop based on input from each presenter. Organizers of accepted workshops will be reimbursed for expenses associated with organizing the workshop, up to a fixed limit ($600 for each half-day and $1200 for each full-day workshop that is delivered). If organizers wish to request reimbursement, they need to submit a budget with their proposal. Budgets cannot include travel, hotel, per diems, food/drink (for the session or the organizers), or printed materials. Budgets may include registration costs for individuals that would not otherwise attend the meeting because of demonstrated hardship. Workshop participants will be charged an extra fee of $30 on top of the regular conference registration.

All submissions (with the exception of member abstracts) must be made electronically as PDF files. These files are to be uploaded to the conference program website. Member Abstracts may only be submitted as plain text that is entered (or copied and pasted) directly into an online submission form available at the program website. Member Abstracts may not make use of formatted text.

All PDF submissions must be sized 8.5 x 11 inches, with NO headers/footers and NO page numbers. Please name the submission file in this format:

“firstauthorname_submissiondate.pdf” (e.g., “smith_1_28.pdf” for a submission made on January 28th). If there are any special fonts required (Korean, Japanese, etc.), these must be included with the submission (i.e., embedded in the PDF file).

Authors are strongly encouraged to use provided document templates for their PDF submissions. Template files for Microsoft Word and LaTeX are available, below. With very few exceptions (e.g., length) the formatting details are the same for all types of submissions. Please do not edit the margin sizes or font settings specified in these template files.

For 6-page paper submissions:

Microsoft Word Zip (includes a .doc sample, a .dot template, and a PDF of the sample file)

LaTeX Zip (includes sample .bst, .sty, .bib files as well as a sample .tex file and a .PDF of the sample file)

For 2-page submissions (symposia, tutorials, workshops, and publication-based presentations):

Microsoft Word Zip (includes a .doc sample, a .dot template, and a PDF of the sample file)

LaTeX Zip (includes sample .bst, .sty, .bib files as well as a sample .tex file and a .PDF of the sample file)

For Member Abstracts:

150-word member abstracts in English must be entered (or copied and pasted) directly into the online submission system. Formatted text is not allowed in Member Abstracts.

If additional information is needed, please consult the FAQ page, or send email to Cogsci2018@gmail.com.