Submissions

Submission Deadlines

Submissions open: November 30, 2018
Submissions closed: February 1, 2019
Member abstract submissions closed: February 1, 2019
Notifications of decision sent: April 12, 2019
Accepted submissions due in final form: May 10, 2019
Presenting author registration deadline: May 13, 2019

*All deadline times are UTC-11 by midnight. If a submission is made when it is still the deadline date at any location in the world, the submission will be considered for inclusion in the program.

 

General Information

There are four categories of main conference submissions: research papers (presented as talks or posters), contributed symposia, publication-based presentations, and member abstracts. The submission categories differ in presentation format and evaluation criteria, as described below.

There are several new developments for CogSci 2019:

  • Reviews of all submissions will be double-blind,
  • Paper submission templates have been revised
  • New diversity travel awards support authors from under-represented groups, and
  • The new Sayan Gul Award supports undergraduates presenting at the conference.

All submissions must occur through the program committee website: https://precisionconference.com/~cogsci/

An online proceedings will be published by the Cognitive Science Society. This volume is not considered archival (click here for more information) for the purposes of eventual journal submission. However, inclusion in the proceedings is now optional. If your paper submission is accepted for presentation as a talk or as a poster, you will have the option of publishing just the abstract from the paper in the conference proceedings. To present a talk, you must submit a full research paper for review, or submit a publication-based research summary.

If a submission is accepted, at least one author must both pre-register and attend the conference in order to have the submission appear in the program and conference proceedings.

Submission Formats

Paper Submissions

Submitted research papers may be no more than six pages long and must use the two-column format described in the “Submission Formats” section below. Reviews of paper submissions will be double-blind; thus the submissions must be anonymized: no information identifying the authors should be included in the submissions.

All paper submissions will be evaluated by peer reviewers who make recommendations to the Program Committee. The final decision of acceptance is made by the Program Co-Chairs.

New for the 2019 conference: accepted papers may be revised so that their final versions are up to seven pages long, with a main body including author information of no more than six pages, and up to a full extra page for acknowledgements and references. Accepted papers may be presented at the conference as either talks or posters as decided by Program Co-Chairs.

Student authors are welcome at CogSci 2019. Students who are the first authors of accepted research papers qualify to apply for travel grants awarded by the Robert J. Glushko and Pamela Samuelson Foundation. In addition, undergraduate students who are presenting authors are eligible for the new Sayan Gul award. Requests for student travel grants must be made at the time of paper submission. See the Prizes page for more information.

Several other honors will be awarded to select research papers with students identified as the first author. These honors include the Marr Prize for the best student paper and four awards for research involving computational modeling methods. The awards decisions are made by an awards committee, whose members are appointed by the conference Program Committee.

Also new in 2019, the Society launches Diversity & Inclusion Travel Awards to support travel to the conference for graduate students who bring diversity to the society, in particular under-represented racial/ethnic groups and citizens of under-represented countries (Zone B Society members) who are presenting at the conference.

Talk and Poster Presentation Information

Each room for talk presentations will have a video projector with standard VGA input. All speakers must bring their own laptops; Mac/Apple users must also bring an Apple-VGA connector cable.

Posters will be presented on poster boards during the poster sessions during the conference. Poster boards and push pins will be provided. Maximum poster dimensions are 93 inches in width (about 236 cm) x 45 inches in height (about 113 cm) in landscape format. Posters must be removed by the presenter at the end of the poster session.

Contributed Symposia

A contributed symposium is allotted 100 minutes, sufficient for four 20-minute talks including questions, followed by a discussion. Proposals should list the speakers and the moderator, describe their qualifications, and explain the importance of the topic. A symposium proposal is submitted as a two-page summary to be included in the Proceedings if accepted (see Submission Formats below). The best symposia present differing perspectives drawn from a wide range of disciplines on a common topic. Proposals including speakers from similar backgrounds or theoretical perspectives are not usually accepted. Contributed symposia are competitive and peer-reviewed to aid in determining acceptance. Contributed symposia should not be conflated with invited symposia arranged by the conference organizers.

Publication-Based Presentations

Established researchers with a track record of publishing on a specific topic may propose delivering a presentation on recent results in their area of expertise. Six or more publications (in journals, edited volumes, and/or peer-reviewed conference proceedings) demonstrates expertise in an area. Publication-based presentations should be “late-breaking news” from a senior researcher’s lab and not a summary of previous work. This submission category requires an extended abstract of no more than two pages, including a list of the author’s relevant publications. If accepted, this abstract will be included in the conference proceedings. Submitted extended abstracts should use the same formatting templates as regular six-page research papers. When submitting, be sure to select “Publication-Based Presentation” under “Type of Submission.” An author can have only one publication-based presentation in a 3-year period (e.g., for CogSci 2019, the authors must not have given publication-based presentations at CogSci 2017 and 2018).

Member Abstracts

Members of the Cognitive Science Society may submit a 150-word abstract. Each member can be the first author on only one member abstract (a member can be a co-author on more than one abstract). The Program Committee reviews the member abstracts for relevance. Accepted abstracts will be included in the Proceedings, and presented at the conference as posters. Members whose submitted papers are not accepted will have the option of requesting the submission be included as a member abstract; details of this resubmission option will be communicated with the decisions about the paper submissions.

Pre-Conference Tutorials and Workshops

Researchers are encouraged to submit proposals for the tutorials and workshops to be offered on the day immediately preceding the main conference. The day is divided into a morning session and an afternoon session, and a given tutorial or workshop may span both sessions or only one. Proposals for tutorials and workshops must be submitted via the conference program website by the submission deadline. Both tutorial and workshop proposals are competitive, with only a limited number of proposals accepted for the program.

 

Tutorials allow participants to gain new insights, knowledge, and skills from a broad range of research in cognitive science. Tutorials must cover a well-established topic or method, and be delivered by one or more experts in that area. Tutorials should be presented at a level that will make the material accessible to a postgraduate student with a doctoral degree in any discipline of cognitive science. We strongly encourage an interactive delivery format. Tutorials may either be a half-day or full-day in duration. Half-day tutorials are about 3 hours long (not including breaks). Full-day tutorials are about 6 hours long (not including breaks). Proposals should be submitted as two-page summaries that describe the significance of the topic or method, describe the structure and activities to be included in the tutorial, describe the credentials of the tutorial organizer, and include relevant references. (See “Submission Formats,” below.) Comments and evaluations from peer reviewers will be solicited to aid in acceptance decisions. Organizers of accepted tutorials will be reimbursed for expenses associated with organizing the tutorial, up to a fixed limit (US $600 for each half-day tutorial and US $1200 for each full-day tutorial that is delivered). To request reimbursement, organizers must submit a budget with their proposal. No funds are available for travel, hotel, per diems, food/drink (for the session or the organizers), or printed materials. Budgets may include registration costs for individuals who would not otherwise attend due to demonstrated hardship. These funds are based on entry fees charged to workshop participants (US $30 on top of the regular conference registration). Tutorial organizers will be given access to the email addresses of the preregistered participants so they can contact them in advance about needed equipment or supplies, as well as to let them know of any preparations prior to the tutorial.

 

Workshops provide opportunities for in-depth discussions on topics of importance in Cognitive Science. Workshops may concentrate on emerging research areas, cross-disciplinary topics, application issues, and research methods. Workshop organizers are responsible for selecting and inviting speakers, and assembling input from each presenter. Workshops may either be a half-day or a full-day in duration. Half-day workshops are about 3 hours long (not including breaks). Full-day workshops are about 6 hours long (not including breaks). Workshop proposals should be submitted as two-page summaries that describe the significance of the topic, each presenter’s planned contribution, and the structure of the workshop. (See “Submission Formats,” for proposal format.) Peer reviewers will be solicited to aid in making acceptance decisions. Organizers of accepted workshops will be reimbursed for expenses associated with organizing the workshop up to a fixed limit (US $600 for each half-day and US $1200 for each full-day workshop delivered). To request reimbursement, organizers must submit a budget with their proposal. No funds are available for travel, hotel, per diems, food/drink (for the session or the organizers), or printed materials. Budgets may include registration costs for individuals who would not otherwise attend due to demonstrated hardship. These funds are based on entry fees charged to workshop participants (US $30 on top of the regular conference registration).

Guidelines

All submissions (with the exception of member abstracts) must be made electronically as PDF files. These files are to be uploaded to the conference program website. Member Abstracts may only be submitted as plain text that is entered (or copied and pasted) directly into an online submission form available at the program website. Member Abstracts may not make use of formatted text.

New for 2019, reviews of initial paper submissions will be double-blind. Thus, the submissions must be anonymized. No information that would reveal author identity, including author names or affiliations, should be included.  References to one’s own work should not be identifiable as self-citations; e.g. “As we showed in Jones (2017)” should be avoided in favor of “Jones (2017) showed.”  Acknowledgements, including sources of funding and assistance, should also be omitted in the initial submissions. Any online supplemental information that submissions refer to must also be anonymized. Submissions that do not conform to these requirements will be rejected.

All PDF submissions must be sized 8.5 x 11 inches, with no headers/footers and no page numbers. Please name the submission file in this format:  <firstauthorname_submissiondate.pdf>

(e.g., “smith_1_28.pdf” for a submission made on January 28th). If there are any special fonts required (Korean, Japanese, etc.), these must be included with the submission (i.e., embedded in the PDF file). The conference language is English.

Authors are strongly encouraged to use the document templates below for their PDF submissions. Template files for Microsoft Word and LaTeX are available. With very few exceptions (e.g., length for member abstracts), the formatting is the same for all types of submissions. Please do not edit the margin sizes or font settings set in the template files.

Templates for 6-page paper submissions:

  • Microsoft Word Zip (includes a .doc sample, a .dot template, and a PDF of the sample file)
  • LaTeX Zip (includes sample .bst, .sty, .bib files as well as a sample .tex file and a .PDF of the sample file)

Templates for 2-page submissions (symposia, tutorials, workshops, and publication-based presentations):

  • Microsoft Word Zip (includes a .doc sample, a .dot template, and a PDF of the sample file)
  • LaTeX Zip (includes sample .bst, .sty, .bib files as well as a sample file in .tex and .PDF)

For Member Abstract submissions:

  • 150-word member abstracts must be entered (or copied and pasted) directly into the online submission system. Formatted text is not allowed in Member Abstracts.

For additional information, please consult the FAQ page, or email cogsci19@gmail.com


Conference Contacts

Program Committee, CogSci 2019

Prof. Ashok Goel, Georgia Institute of Technology, USA
Prof. Colleen Seifert, University of Michigan, Ann Arbor, USA
Prof. Christian Freksa, University of Bremen, Germany
Email: cogsci19@gmail.com

Conference Logistics

 (for venue, housing, exhibitor logistics)

Lily Chang, International Conference Services
Email: cogsci@icsevents.com

Sponsor & Exhibitor Sales

Jude Ross (Podium Conference Services)
Email: css@podiumconferences.com