Visa Information

Visa Information Electronic Travel Authorization (eTA)

Canada has introduced a new entry requirement, known as an eTA, for visa-exempt foreign nationals travelling to Canada by air. Exceptions include U.S. citizens and travelers with a valid visa. Entry requirements for other methods of travel (land, sea) have not changed. Eligible travelers can apply online for an eTA. Travelers will need an eTA before they can board a flight to Canada. Find out more about Electronic Travel Authorization (eTA). (http://www.cic.gc.ca/english/visit/eta.asp) Countries that are not eligible under eTA may need to apply for a Visitors Visa. To check online – go to http://www.cic.gc.ca/english/index.asp and click “Visit” from the menu. Attendees from the USA may check entry / exit requirements to Canada outlined in the U.S. Department of State Consular Information website. Proof of citizenship must be provided.

 

Letter of Invitation for Visa Purposes

An official Letter of Invitation to obtain a Visa and authorization to attend the 42nd Meeting of the Cognitive Science Society (CogSci 2019) will be issued ONLY after registration has been completed and full payment received by the Conference Secretariat.

 

Submission of Applications

Canada does not have a visa office in every country so it is important that delegates visit the website of the Canadian visa office responsible for processing their visa application. Information is available on the website on how to submit a visa application and the documentation required.

Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to apply approximately 12 weeks in advance of their departure date to ensure they receive the visa in time.

Processing times for visa applications vary depending on the visa office and the time of the year.  Participants are encouraged to apply approximately 12 weeks in advance of their departure date to ensure they receive the visa in time.

 

Electronic Applications (e-Apps)

Submission at a Visa Application Centre (VAC) (In person or by mail)

This system allows clients to submit applications online.

VACs are commercial service providers authorized by Canada to provide specific services to applicants

Delegates that choose to apply on-line will not have to submit their passport until requested to do so by a visa officer.

VACs provide a number of services to clients, including help applicants fill out forms, answer questions and ensure that applications are complete

The visa office will send the applicant instructions on how and where to send their passports to finalize the visa process.

Reduces unnecessary delays or refusals due to incomplete applications

 

VACs serve as a collection point for applicants required to provide a biometric.

 

VACs send applications to visa offices and transmit decisions to applicants in a secure and confidential manner.

 

VACs do not process visa applications and have no decision-making authority.

 


Biometrics (Global Expansion)

Depending on your nationality, you may be required to give your biometrics as soon as this summer 2018:

  • Starting July 31, 2018, the biometric requirement becomes mandatory for nationals of Europe, Middle East and Africa, and
  • Starting December 31, 2018, the biometric requirement becomes mandatory for nationals of Asia, Asia Pacific and the Americas.

For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.

Conference Contacts

Program Committee, CogSci 2019

Prof. Ashok Goel, Georgia Institute of Technology, USA
Prof. Colleen Seifert, University of Michigan, Ann Arbor, USA
Prof. Christian Freksa, University of Bremen, Germany
Email: cogsci19@gmail.com

Conference Logistics

 (for venue, housing, exhibitor logistics)

Lily Chang, International Conference Services
Email: cogsci@icsevents.com

Sponsor & Exhibitor Sales

Jude Ross (Podium Conference Services)
Email: css@podiumconferences.com